AltaLink is proactively looking for qualified administrative assistants. Applications are collected in advance of job vacancies and held on file for future consideration. Please monitor our website on a regular basis and apply directly to identified vacancies as well.
If you are interested in a job where we currently have a vacancy, please apply directly to the advertised position.
The role of administrative assistant will appeal to individuals who enjoy supporting a dynamic team, who are flexible in their approach to work, and who are self-starters. The administrative assistant interacts with a variety of business units and may be involved in project assignments. Time-management, organizational and interpersonal skills are critical for success in the role.
Support the effective time management of the team including tracking commitments, maintaining calendars/bring forward files, ensuring notification of upcoming deadlines, meeting preparation and expense tracking and management.
Coordinating the preparation of the annual capital and operating budgets.
Coordinating the monthly reporting of budget status and variance explanations.
Managing costs and revenues associated with external service agreements.
Managing monthly invoice billings including accrual requirements and forecasts.
Providing administrative support in the areas of expense preparation and reconciliation, cell phone accounts, vacation tracking, time entry, etc..
Preparing confidential internal and external correspondence, statistical tables, charts, reports and presentations.
Supporting the planning and scheduling of HR activities including salary planning, recruitment, succession and workforce planning, performance reviews, etc..
Providing a professional interface with internal and external people on a variety of written or personal interactions.
Making decisions to escalate urgent issues or delegating requests based on sense of urgency and importance.
Providing backup support to other administrative staff.
Supporting project work as required.
High School Diploma.
Minimum of three years administrative experience.
Experience and interest in financial analysis, and/or budget preparation.
High proficiency in Microsoft Word, Excel, Power Point and Microsoft Project.
Experience with SAP would be an asset.